Corporate Governance

National Records of Scotland (NRS) Strategic Board

The purpose of the NRS Strategic Board, which acts in an advisory capacity to the Chief Executive, is to provide support and constructive challenge on the operations of NRS, with a particular focus on the strategic direction of the organisation, checking it is on track to deliver the purpose and vision. It considers the balance between business and transformation activities and uses the experience of Non-Executive Directors (NXDs) to identify opportunities and emerging issues that ought to be taken into consideration.

Membership

Janet Egdell, Interim Chief Executive, Registrar General and Keeper
Laura Mitchell, Director of Information and Records Services and Deputy Keeper
Linda Sinclair, Director of Corporate Services and Accountable Officer
Jane Milne (interim), Director of Operations and Customer Services and Deputy Registrar General
Alan Ferrier, Interim Director of Statistical Services
Jonathon Wroth-Smith, Director of Census Statistics
Carla McHendry, Interim Digital and Delivery Director
Claire Gillespie, Chief Finance Officer

Non-Executive Directors

Anne Moises
Gordon Shipley
Maggie Waterston
Tim Wright

Non-Executive Director Register of Interests (88 KB PDF)

Frequency: Quarterly

Minutes of the NRS Strategic Board Meeting held on 20 March 2024 (136 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 14 December 2023 (139 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 22 August 2023 (129 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 31 May 2023 (130 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 23 March 2023 (113 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 15 December 2022 (97 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 13 October 2022 (96 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 25 November 2021 (143 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 24 August 2021 (258 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 11 May 2021 (323 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 4 March 2021 (259 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 12 November 2020 (268 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 29 July 2020 (290 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 13 May 2020 (301 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 30 January 2020 (303 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 3 October 2019 (298 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 20 June 2019 (293 KB PDF)

Minutes of the NRS Strategic Board Meeting held on 31 January 2019 (285 KB PDF) 

Minutes of the NRS Strategic Board Meeting held on 20 September 2018 (293 KB PDF) 

Minutes of the NRS Strategic Board Meeting held on 31 May 2018 (245 KB PDF) 

Minutes of the NRS Strategic Board Meeting held on 8 March 2018 (162 KB PDF) 

Minutes of the NRS Management Board Meeting held on 14 December 2017 (107 KB PDF) 

Minutes of the NRS Management Board Meeting held on 21 September 2017 (58 KB PDF) 

Audit & Risk Committee

Through a process of constructive challenge the Audit and Risk Committee supports the Chief Executive Officer and Accountable Officer in their responsibilities for issues of risk, control and governance and associated assurance. The Committee is also attended by NRS Chief Financial Officer and Scottish Government Internal Audit Division and External Audit colleagues who have an independent advisory role.

Membership:

Non-Executive Directors

Maggie Waterson (Chair)
Anne Moises
Tim Wright

Frequency: Quarterly

Minutes of the Audit and Risk Committee:

Minutes of the NRS Audit & Risk Committee Meeting held on 26 June 2024 (162 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 27 February 2024 (143 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 28 November 2023 (179 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 28 September 2023 (178 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 27 June 2023 (174 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 28 February 2023 (189 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 29 November 2022 (173 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 15 September 2022 (275 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 28 June 2022 (265 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 4 March 2022 (171 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 9 December 2021 (171 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 16 September 2021 (312 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 8 June 2021 (296 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 31 March 2021 (219 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 2 December 2020 (367 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 3 September 2020 (278 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 28 May 2020 (354 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 5 March 2020 (346 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 28 November 2019 (346 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 5 September 2019 (315 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 28 May 2019 (276 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 28 February 2019 (267 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 13 December 2018 (272 KB PDF)

Minutes of the NRS Audit & Risk Committee Meeting held on 03 September 2018 (271 KB PDF)

Minutes of the NRS Audit and Risk Committee Meeting held on 22 May 2018 (267 KB PDF)

Minutes of the NRS Audit and Risk Committee Meeting held on 19 February 2018 (168 KB PDF)

Minutes of the NRS Audit and Risk Committee Meeting held on 30 November 2017 (157 KB PDF)

Reports of the Audit and Risk Committee are published here:

Audit and Risk Committee Annual Report 2023-2024 (225 KB PDF)

Audit and Risk Committee Annual Report 2022-2023 (114 KB PDF)

Audit and Risk Committee Annual Report 2021-2022 (113 KB PDF)

Audit and Risk Committee Annual Report 2020-2021 (227 KB PDF)

Audit and Risk Committee Annual Report 2019-2020 (125 KB PDF)

Audit and Risk Committee Annual Report 2018-2019 (105 KB PDF)

Audit and Risk Committee Annual Report 2017-2018 (145 KB PDF)

Audit and Risk Committee Annual Report 2016-2017 (99 KB PDF)

Audit and Risk Committee Annual Report 2015-2016 (151 KB PDF)

Executive Management Board

Chaired by the Chief Executive of National Records of Scotland (NRS), the Executive Management Board is the overarching executive board setting the strategic direction and organisation of NRS, with management and oversight of NRS key assets. It sets the strategic financial profile, building organisational capability and capacity through our people, overseeing use of and safeguarding information assets. The Board will also direct the management of business operations and oversee the change activity to achieve the NRS vision.

Minutes of the NRS Executive Management Board Meeting held on 27 August 2024 (170 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 31 July 2024 (178 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 25 June 2024 (146 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 29 May 2024 (153 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 30 April 2024 (155 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 27 March 2024 (212 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 28 February 2024 (171 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 30 January 2024 (148 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 20 December 2023 (132 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 22 November 2023 (118 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 03 October 2023 (134 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 17 August 2023 (118 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 7 June 2023 (134 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 11 May 2023 (172 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 28 March 2023 (149 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 09 February 2023 (144 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 06 December 2022 (149 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 08 November 2022 (148 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 27 September 2022 (138 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 07 December 2021 (230 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 11 November 2021 (239 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 9 September 2021 (437 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 1 July 2021 (226 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 27 May 2021 (432 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 29 April 2021 (229 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 11 March 2021 (281 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 4 February 2021 (445 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 10 December 2020 (197 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 5 November 2020 (312 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 18 August 2020 (287 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 9 July 2020 (235 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 6 February 2020 (277 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 19 December 2019 (109 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 21 November 2019 (272 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 17 October 2019 (260 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 19 September 2019 (262 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 13 August 2019 (255 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 25 June 2019 (232 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 14 May 2019 (291 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 19 March 2019 (366 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 19 February 2019 (274 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 22 January 2019 (283 KB PDF)

Minutes of the NRS Executive Management Board Meeting held on 18 December 2018 (220 KB PDF)

Joint Partnership Board

The Joint Partnership Board meets quarterly and consists of the Chief Executive Officer, the Director of Strategy & Business Services, and representatives from Human Resources and the Council of Scottish Government Unions.

The Board provides NRS Executive Management Board with the opportunity to consult with the trade unions at the formative stages of NRS organisational policy development, both at strategic and operational level, and to discuss any NRS specific issues.

Annual Report and Accounts

NRS is bound by the Scottish Public Finance Manual and the Financial Reporting Manuals when putting proper arrangements in place to ensure that public business is conducted in accordance with the law and proper standards, and that public money is safeguarded and properly accounted for, delivers best value, and is used economically, efficiently and effectively.

Audited accounts of the National Records of Scotland contain the Statement of Comprehensive Expenditure, Statement of Financial Position, Statement of Cash Flows and Statement of Changes in Taxpayers Equity. Our reports can be accessed below:

Annual Report and Accounts for the year ended 31 March 2024 (1.2 MB PDF) (Laid before the Scottish Parliament, October 2024, SG/2024/176)

Annual Report and Accounts for the year ended 31 March 2023 (1.3 MB PDF) (Laid before the Scottish Parliament, October 2023, SG/2023/181)

Annual Report and Accounts for the year ended 31 March 2022 (1.23 MB PDF) (Laid before the Scottish Parliament, November 2022, SG/2022/154)

Annual Report and Accounts for the year ended 31 March 2021 (4.74 MB PDF) (Laid before the Scottish Parliament on 30 November 2021, SG/2021/51)

Annual Report and Accounts for the year ended 31 March 2020 (4.27 MB PDF) (Laid before the Scottish Parliament on 28 September 2020, SG/2020/29)

Annual Report and Accounts for the year ended 31 March 2019 (1.6 MB PDF) (Laid before the Scottish Parliament on 27 September 2019, SG/2019/20)

Annual Report and Accounts for the year ended 31 March 2018 (2.5 MB PDF) (Laid before the Scottish Parliament on 18 September 2018, SG/2018/40)

Annual Report and Accounts for the year ended 31 March 2017 (1.8 MB PDF) (Laid before the Scottish Parliament on 8 September 2017, SG/2017/37)

Annual Report and Accounts for the year ended 31 March 2016 (1.1MB PDF) (Laid before the Scottish Parliament on 18 October 2016, SG/2016/61)

Annual Report and Accounts for the year ended 31 March 2015 (1.0 MB PDF) (Laid before the Scottish Parliament on 12 November 2015, SG/2015/90)

Annual Report and Accounts for the year ended 31 March 2014 (1.1 MB PDF) (Laid before the Scottish Parliament on 2 December 2014, SG/2014/97)

Annual Report and Accounts for the year ended 31 March 2013 (1.2 MB PDF) (Laid before the Scottish Parliament on 25 October 2013, SG/2013/91)

Annual Report and Accounts for the year ended 31 March 2012 (1.3 MB PDF) (Laid before the Scottish Parliament on 25 September 2012, SG/2012/84)

Public Services Reform (Scotland) Act 2010

The Public Services Reform (Scotland) Act 2010 came into force on 1 October 2010. The new duties of the Scottish Government and public bodies under part 3 of the Act is to publish a range of financial and other information intended to promote openness and transparency across the public sector in Scotland.

The National Records of Scotland (NRS) was formed on 1 April 2011 and complies with these duties through publishing this information annually alongside our Annual Report and Accounts. Our reports can be accessed below:

2019-20 Statement on Financial and Other information (129 KB PDF)

2018-19 Statement on Financial and Other information (131 KB PDF)

2017-18 Statement on Financial and Other information (132 KB PDF)

2016-17 Statement on Financial and Other information (88 KB PDF)

2015-16 Statement on Financial and Other information (88 KB PDF)

2014-15 Statement on Financial and Other information (90 KB PDF)

2013-14 Statement on Financial and Other information (90 KB PDF)

2012-13 Statement on Financial and Other information (31 KB PDF)

2011-12 Statement on Financial and Other information (31 KB PDF)

Trade Union Facility Time

As a public sector employer, NRS must report and publish information on facility time for our employees who are trade union representatives under the Trade Union Facility Time Publication Requirements Regulations 2017.

Facility time is paid absence from work to deal with industrial and employee relations issues; that is duties which relate to consulting, negotiating and communicating on matters which jointly concern management and the trade unions.

We publish this information annually alongside our Annual Report and Accounts. Details of our Trade Union Facility Time can be accessed below:

NRS - 2020-2021 - Facility Time (110 KB PDF)

NRS - 2019-2020 - Facility Time (108 KB PDF)

NRS - 2018-2019 - Facility Time (110 KB PDF)

 

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