With new legislation and a number of fundamental changes to the operational practices of Non-Domestic Rating and Council Tax over the past year, progress in moving electronic records from our shared drive to SharePoint has been much slower than expected.
Nevertheless we are still committed to completing this task as soon as possible.
Recently we have also started using Microsoft 365 more widely. This will also reduce our reliance on our shared drive.
In addition, with M365 and its built-in records destruction functions, it is anticipated that our practices and procedures in relation to destruction arrangements will be improved – in line with the benefits noted when our SharePoint site was introduced.
As reported previously, all of this work is being undertaken in accordance with our Records Management Policies and Procedures, Retention Schedule and our SharePoint control documents;
- AVJB SharePoint User Instructions.
- AVJB SharePoint Development & Document Management.
It is worth mentioning again that our new core system already has a retention schedule built in.
Paper records continue to be destroyed in accordance with existing policies.
It is still our aim to scan all non-domestic records, disappointingly, this task has been delayed due to other priorities and work pressures. Nevertheless, we are well aware of our records management responsibilities with respect to retention and destruction arrangements and this task will be undertaken in accordance with our existing policies.
