The Keeper has published the following documents to support the implementation of PRSA. These are available as downloads.
Supplementary Guidance on Proper Arrangements for Archiving Public Records
The Public Records (Scotland) Act, 2011 requires public authorities to have ‘Proper Arrangements’ in place for the management of their public records. These include the transfer of records selected for permanent preservation to an archive repository. This archive should have formal arrangements in place in terms of its constitution, finance, staffing, security, storage, collection care, and public access.
M365 Guidance from the Keeper of the Records of Scotland’s PRSA Assessment Team
With many of Scotland’s public authorities considering the adoption of Microsoft in the Cloud (M365) as their principal records and information management solution, the Assessment Team developed guidance to help authorities understand some of the issues associated with implementing M365. By having regard to this guidance authorities can develop solutions to these issues and, in so doing, ensure they remain compliant with expectations under the Public Records (Scotland) Act 2011 (the Act).
The guidance suggests questions that an authority (the public authority named in the Act) implementing M365 might ask, and maps these to the relevant elements in the Keeper’s Model Records Management Plan.
